AIM will provide a travel allowance for airfare and ground transportation from the home institutions of participants. Because funding comes from the National Science Foundation, there are travel requirements that must be met in order to qualify for the travel allowance. Participants who travel to AIM by air must purchase an economy ticket. Guidelines do not allow reimbursement for priority boarding, economy plus, business class, or first class tickets. Ground transportation includes baggage fees, airport or hotel parking, shuttles, taxis, etc.

Travel allowances are:

1) within California – $300
2) within North America – $700
3) from Europe – $1400
4) other overseas travel – $1800

The San Jose Airport (SJC) is less than one mile from the DoubleTree Hotel and only two miles from AIM. The San Francisco Airport (SFO) is 33 miles away. Super Shuttle, South Bay Shuttle, and Monterey Airbus operate from SFO to provide ground transportation.

Because of the Fly America Act, participants coming from outside the U.S. must purchase a ticket from a U.S. flag carrier (an airline owned by an American company) or an EU (European Union) carrier, unless exempted by one of the following Open Skies Agreements:

  • Participants may use a Japanese carrier as long as the point of origin or destination is an airport in Japan.
  • Participants may use a Swiss carrier as long as the point of origin or destination is an airport in Switzerland. Likewise for Iceland and Norway.
  • Participants may use an Australian carrier as long as the point of origin or destination is an airport in Australia.

These exemptions do not include Canada or Mexico. All flights originating in North America must bear the designation of a U.S. airline. This means that the ticket must show the flight code of a U.S.-based carrier, independent of which company actually operates the flight. Normally this means that the ticket must be purchased from the U.S. airline. Tickets from Air Canada cannot be reimbursed.

Workshops and SQuaREs run Monday through Friday, 9 am to 5 pm. Participants should plan to arrive on the Sunday and depart on Saturday or possibly late Friday night. In the event that a funded participant does not attend four full days the air fare reimbursement is half the total.

For questions concerning unusual travel circumstances first check our FAQ for AIM Participants. If you need further help contact Harpreet Kaur (harpreet@aimath.org).